Excitement is building and the permission slip is signed, but now comes the tricky part... what should students take on a school trip? Don’t worry, we’ve got you covered! Whether you're heading off on a day trip to the museum or embarking on an overseas excursion, bringing the right things can make all the difference.

Our handy school trip packing list covers everything you need to stay organised and prepared. With this guide, you can be confident that nothing important will be forgotten, allowing for a hassle-free and memorable school trip.

What to pack for a school trip 
 

1. Passport

Unless you are travelling within the UK, a passport is a must-have! It’s your official identification and entry requirement into another country. Without it, you won’t be able to board the plane or pass through immigration. If you plan to travel to an EU country, ensure that your passport is up-to-date. Many countries require it to be issued no more than 10 years before your arrival and to be valid for at least three months beyond your planned departure date.

2. Suitable clothing & footwear 

When you’re off on a school trip, you’ll want to be comfortable and ready for all sorts of activities. That’s why packing suitable clothing and footwear is essential. Consider the climate and the activities you'll be participating in when selecting your clothes. Opt for breathable fabrics that will keep you cool in warmer weather or warm layers for chillier environments. 

Make sure to bring shoes that provide support for all the walking you’ll be doing—whether it's sturdy trainers for sightseeing or hiking boots for the outdoors. It’s also a good idea to pack a spare outfit in case of unexpected weather or spills and don’t forget an extra pair of socks.

3. Weather-proof items 

Weather can be unpredictable, so it's crucial to research the conditions for the time of year you'll be travelling and pack items that will keep you protected. Suncream and sunglasses are a must in warmer climates to protect your skin and eyes from harmful UV rays. 

Insect repellent can be a lifesaver if you’re going somewhere with bugs, whereas hats, gloves, an umbrella and waterproofs are perfect for colder or rainy conditions, keeping you warm and dry no matter what the weather throws your way.

4. Spending money 

When considering what to pack for a school trip, having a bit of spending money with you can make your trip even more enjoyable. Shop around and compare rates from different providers, like currency exchange offices banks, or even online services (e.g. John Lewis Money, Tesco, XE) to get the best value for your money. 

Tip: Aim to exchange your money at least one week before departure, and keep it in a safe place by using a hidden pouch, or secure travel wallet.  

5. Toiletries & Towels

Keeping up with basic hygiene is important. A small toiletry bag with essentials like toothpaste, a toothbrush, soap, shower gel, and deodorant ensures that you can freshen up throughout the day. 

Don’t forget a towel too! Hostels and some hotels don’t usually include these, so it’s always better to be prepared. Moreover, if you take any medication, be sure to pack it and keep it in an easily accessible place. 

6. Backpack

A sturdy, comfortable backpack is another item to add to your school trip packing list. It lets you carry all your essentials—like a water bottle, snacks, and any tickets or documents—while leaving your hands free to explore. Plus, it's easier to keep everything safe and secure when you're out and about.

7. Snacks

Long days of sightseeing and activities can leave you hungry, so having some snacks on hand is always a good idea. Choose healthy, easy-to-carry options like granola bars, fruit, or nuts to keep your energy up. Plus, snacks are a great way to avoid buying overpriced food on the go, and they’re perfect for when you're in between meals or need a quick pick-me-up.

8. Reusable water bottle

It’s vital to stay hydrated and energised on a school trip, and having a reusable water bottle helps you do just that. Not only is it eco-friendly, but it also means you won’t have to constantly buy plastic bottles throughout the day. Many places also have refill stations, so you can top up as you go. 

9. Entertainment 

Sometimes there will be downtime—whether you're on a long bus ride, or winding down at the end of a busy day. Having some form of entertainment, such as a book, playing cards, or music, will keep you entertained and help pass the time.

10. Diary 

Finally, a diary is the perfect companion for any school trip. It gives both students and staff the chance to jot down their thoughts, experiences, and highlights. It’s also a great way to reflect on what students are learning in relation to the school curriculum or subject matter. All you need is a simple notebook and pen! 

What should school trip leaders pack?

Now, let’s discuss what group leaders should pack. After all, you're the ones juggling documents, organising students, and making sure everyone stays safe, informed, and entertained. Therefore, it's important to consider packing extra items, such as:

First aid kit & medication

Be ready for any minor injuries, headaches, allergies or other health concerns. Having paracetamol or plasters readily available can ​​provide quick relief, save time and avoid disruptions to your trip. 

For prescribed medication, parents/guardians must provide written consent with details of the medication, dosage, timing, and potential side effects. This should be in its original packaging with clear instructions and labelling, and the school must ensure a trained staff member can administer it. Medications should also be securely stored, especially for controlled substances.

Emergency contact list

Have a readily accessible list with contact information for every student, including parents/guardians, emergency contacts, and any relevant medical information or allergies.

Whistle

A whistle is a simple but effective tool for getting everyone's attention quickly, especially in crowded or noisy environments.

Itinerary and important documents

Keeping a copy of all essential documents for your next school trip is crucial for several reasons. The itinerary helps you stay organised with schedules and locations. Permission slips ensure consent for participation and health-related issues, including medication. Finally, emergency procedures outline the steps to take in case of accidents or unforeseen events. Having these documents readily available ensures you’re prepared for any situation,

Supplies kit

Think of this as your "just-in-case" kit. Include things like pens, paper, and maybe even some duct tape which can be used for a multitude of emergencies such as temporarily fixing luggage and shoes (you never know!). 

Other miscellaneous items 

Don’t forget these other miscellaneous items to pack! ​​They’ll help guarantee a smoother, more enjoyable school trip from start to finish.

• Camera/phone: A camera or phone allows you to document your trip and capture the memories! 
• Universal adapter: Don’t be left powerless (excuse the pun) and make sure the appropriate adapter for your country of destination and all required power leads are packed.
• Hand sanitiser & wet wipes: School trips often involve a lot of interaction with others and touching different surfaces. Keep a small bottle of hand sanitiser or wet wipes handy for quickly cleaning your hands. 
• Torch: Essential for navigating in the dark, dealing with unexpected situations, or finding things in your room. 

Book your next school trip with European Study Tours! 

With your bag packed and our tips in mind, you're all set for an amazing school trip!  Don't wait –  start planning your next journey with EST today! Request a quote online or give us a call at 0330 838 4120. We make it easy to explore, learn, and create lasting memories!

For more information and advice, visit our Teacher Zone for trip planning resources, including risk assessments, our Safety Management System, and downloadable posters and presentations for your school.